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New Employees/Student Workers: Building Policies & Room Use

About the Library and additional information for students workers and new employees.

Use of College Facilities

Jefferson College Library has designated meeting and study rooms for use by individuals or organizations engaged in educational, cultural, intellectual, or charitable activities.

Jefferson College Board Policy IX-001: Use of College Facilities states that 1. “Educational programs, functions, and events of Jefferson College shall take precedence in all cases over requests for community use… 2. College administration is authorized to exercise control over time, place, location, and levying charges regarding requests for community use.” Accordingly, community use of library study and meeting rooms requires adherence to applicable library policies and procedures.

Building Policies and Room Use

The Jefferson College Library offers five group study/meeting rooms, six silent study rooms, a content creation lab, a training and presentation room, and a Center for Teaching and Learning.   These rooms are made available to Jefferson College students, faculty, and staff and members of the community.

I. Definitions

  1. Group Study Rooms and Meeting rooms – Rooms that are available for groups of 2 or more for collaborative study or meetings.
  2. Silent Study Rooms – Rooms that are available for one or two persons for quiet study.
  3. Content Creation Lab - The content creation lab is a space for making videos, recording podcasts, editing, capturing content, and digital publishing.
  4. Training and Presentation Room - A training and presentation space for small groups.
  5. Center for Teaching and Learning – The CTL space is for faculty events, workshops, brown bag discussions, and other collaborations. When not being used for scheduled events the space is available for adjunct and full-time faculty to use.
  6. LibCal – Study room and meeting spaces online booking system

II. Purpose

The purpose for the study and meeting rooms at the Jefferson College Library is to provide the students, faculty, and staff of Jefferson College and members of the community spaces in which to work collaboratively away from the main spaces of the library, or to have a silent space in which to work.

III. Guidelines

  1. Jefferson College students, faculty, and staff have priority use on a first come, first serve basis.  A valid Jefferson College ID and jeffco.edu email is required. 
  2. Students, Faculty, and Staff may make reservations using LibCal, the online booking system, found on the library’s website home page or on either of the iPads on the first or second floor of the library.    
  3. Community members will need to visit or call the circulation desk for a room booking.  A community library card is not required for a reservation.    If use of the SMART Board technology is required, a community card will need to be obtained in order to check out the SMART Board equipment. 
  4. Reservations are booked in three-hour increments, with a limit of five bookings per week. Student, faculty and staff, and community bookings can be made thirty days in advance. 
  5. The patron reserving the study or meeting room will be responsible for checking out the key at the Circulation Desk and signing a Study Room Agreement form once per academic year. 
  6. There will be a $5 fine for every hour that the key is late. There will a $100 fee for a replacement key. 
  7. If you are checking out the technology for the SMART Boards, you are responsible for returning the keyboard, pens, mouse pad, and mouse in the bag they came in. There is a $5 fine for every hour that the items are late. If items are damaged or not returned, the replacement cost for these items is $200.
  8. There is a fifteen minute grace period before your reservation is canceled and the room is made available.   Groups must vacate the study room at the end of their reservation period.
  9. There is no eating allowed in study rooms.  Library furniture may not be moved in or out of study rooms.
  10.  Reasonable noise levels should be maintained and the doors should be closed when the room is occupied. The Library is not responsible for items left in study rooms.
  11.  When finished using the study room, the person responsible will ensure that the room is in good order.
  12.  Failure to follow Meeting Room/Group Study Space policies and guidelines may result in the revoking of room use privileges.

Community use of meeting spaces

  1. Open public spaces on the first floor of the Library  are available on a first-come, first served basis. Visitors are welcome to use booths, tables, and other seating areas.
  2. Large meeting rooms and smaller study rooms may be reserved up to 30 days in advance. 
  3. Community members need to complete the Community Room Use form and provide a current address, phone number, and email.
  4. Community members who wish to check-out wireless equipment for use with the SMARTBoards must have a current Community Borrower Card. Cards are free for Jefferson County residents 65 years and older, and $15.00 per year for others. Card are non-transferable and borrower assumes all responsibility for damaged, lost, or unreturned equipment.
  5. There are 3 group rooms available for community members to reserve; Rooms 114, 132, and 135.   Bookings must be made in person or over the phone.
  6. No products or services may be advertised, solicited or sold in library meeting rooms or on college property. No collections may be taken.   
  7. Meeting room programs must not interfere with library operations or cause a disturbance in the library.   The use of the library premises for private social functions such as parties or receptions is not permitted.

Center for Teaching and Learning (CTL)

  1. The Center for Teaching and Learning may be booked by Jefferson College Faculty and Staff only. 
  2. College Faculty have priority use of the CTL and must work with the Faculty Coordinator of the CTL during the regular academic year and with Library staff during other times, such as the summer.
  3. Jefferson College staff may reserve the CTL but must also obtain permission from the coordinator of the Center for Teaching and Learning.  

LibCal

Use Jefferson College Library's LibCal to find out more information about the study rooms, meeting rooms, and special use spaces, and to reserve spaces. If you would like to save time the first time you use a study or meeting room, fill out the form below and bring it with you when to the Library.

Reserved Spaces at JC Library Hillsboro

The Jefferson College Library has a variety of study spaces and meeting rooms for use by students, faculty, staff, and community members. Following is an explanation of each space as well as applicable policies.

Reservations

Students, faculty, staff, and community members can reserve library spaces using the LibCal website online or at one of the iPad stations placed around the library. The LibCal system can be accessed here.

Silent Study Rooms

Rooms: 220, 221, 222, 223, 224, 225
Capacity: 2

Located on the second floor, these rooms are intended for individual, silent study. Each room contains a table and chairs as well as electrical outlets.

Group Study & Meeting Rooms    

Rooms: 114, 132, 134
Capacity: 12-15

Located on the first floor of the library, these spaces are meant for large group projects or meetings. These rooms may include whiteboards and/or tables, SMART Board with SMART Ink, Screen Capture, Screen Share and Web Browser, and wireless keyboard, mouse and portable whiteboard  which can be checked out at Circulation Desk.

Group Study and Meeting Rooms
(no-tech)

Rooms: 133, 135
Capacity: 4-8

Located on the first floor of the library, these spaces are a good spot for group projects that don't require the use of a SMART board. Portable whiteboards and laptop computers are available for check-out at the Circulation Desk.

Content Creation Lab

Room: 131
Capacity: 3-5

Located on the first floor of the library, the content creation lab is a space for making videos, recording podcasts, editing, capturing content, and digital publishing. The space includes an iMac with 24" monitor,  wireless keyboard and mouse (available for checkout), scanner, Yeti microphone, green screen, Go Pro, Sony Handycam, and tripods available for checkout.

Room Agreements